Parents' Association

List of 18 items.

• Board of Directors Officers

  The Board of Directors positions are elected.
  
  President
  

  The President oversees all activities of the Parents’ Association (“PA”), working in close coordination with the Vice President to manage all committees. The President may have primary oversight over all income-producing committees and committees requiring executive oversight but the exact division is to be mutually agreed upon by the Ex Officio, President and Vice President on a year-to-year basis. The President works closely with the Head of School, presides over all meetings of the PA, designates persons to serve as appointed PA Board members, authorizes all PA expenditures, writes/oversees weekly Chalkboard announcements and serves as an Ex-Officio member of the Board of Trustees. The President serves as PA Ex-Officio the following year, coordinating the nominations process in the spring.

  
  
  

  Vice President & Head Room Parent
  The Vice President (“VP”) acts as Head Room Parent, selecting the Room Parents for each class and overseeing their activities and budgets throughout the year. The VP also acts in the absence of the President and works in close coordination with the President to manage all committees. The VP has primary oversight over all non-income producing committees and committees requiring less executive oversight. The exact division is to be mutually agreed upon by the Ex Officio, President, and Vice President on a year-to-year basis.
  
  

  Treasurer
  The Treasurer is the custodian of all funds of the PA, and, in close coordination with the Assistant Treasurer, is responsible for funds collected and disbursed, runs the General Ledger, coordinates with all committees, prepares financial statements, and oversees all treasury functions for fundraising events.
  
  

  Assistant Treasurer
  

  The Assistant Treasurer assists the Treasurer in the performance of her duties. The Assistant Treasurer is typically responsible for all deposits.

  
  

  Recording Secretary
  

  The Recording Secretary is responsible for keeping the minutes of all PA Board meetings and for submitting the minutes for publication in the Chalkboard each month.

  
  

  Corresponding Secretary
  The Corresponding Secretary is responsible for creating PA Board letterhead and writes all notes and sends/ coordinates all gifts/meals to the JTD community for various life events on behalf of the PA. Additionally, the Corresponding Secretary sends email invitations and coordinates refreshments (as desired) for monthly PA Board meetings.

• Art Docent

  The Art Docent (2-3 people) works with the art teachers to provide and staff with volunteer parents a supplementary program designed to introduce upper school students (grades 4-6) to art history and selected famous artists through hands-on projects. The Art Docents will also oversee the newly created “Wednesday Worker” Sub- Committee of non-PA volunteers in the Art Room. Time Commitment: 4-5 weeks, generally close to the time of the two presentations (fall and spring). This committee is appointed by the PA President.

• Auction

  The Auction Committee (3-5 people) is responsible for the acquisition of goods and services donated or solicited by the JTD Community to be used for Live Auction at the Special Event. Additionally, the Auction Committee overseas the “Traditions” listings on BiddingForGood and the annual Party Book.

   

  
  

• Bocce Ball & Fun Run

  Our annual sporting events are held throughout the year to raise funds for our scholarship program. This appointed committee of 4 to 5 people are responsible for planning the events for the entire JTD community, including parents/children/alumni. The Chairs, with the help of many volunteers, will organize the logistics for the events. 
  
  

• Faculty and Staff Gifting

  Faculty and Staff Gifting Committee (3 people) oversees the holiday program to collect and distribute monetary gifts from the parent body to the JTD faculty, staff, and administration.

• Faculty and Staff Appreciation

  Faculty and Staff Appreciation Committee (4-5 people) committee and its volunteers plan and deliver a continental breakfast or luncheon buffet for the benefit of our faculty and staff monthly throughout the school year. 

• Fair

  The Fair Committee (4-5 people) coordinates all the activities associated with the Annual Spring Fair. They are responsible for the selection and direction of persons to serve on the various Fair Sub-Committees and preside at all Fair meetings. This group should be able to work well together and should have complementary skills when it comes to creative, administrative and managerial abilities.

   

  Additionally, the Sweeps Sub-Committee will solicit all donations for Sweepstakes separately and independently from the Auction Committee.

• Holiday Boutique

  The Holiday Boutique Committee (3-4 people) plans and executes an annual shopping event for our community in late November/ early December. The Committee must choose the vendors, secure the location of the event, coordinate all logistics and marketing, oversee Treasury and facilitate both the load-in and breakdown.

• Hospitality

  The Hospitality Committee (4-5 people) provide, with a cadre of volunteers, the ambiance, food and refreshments for Back-to-School Night and the Parents’ Association General Meetings. Additionally, the Committee supports the Development Office in the planning and execution of Grandparents & Special Friends Day, and many other special school functions held throughout the year. 

• Library

  This committee is also responsible for the various book sales held during Back-to- School Night and the Open House. 

• Logo Wear

  This appointed Committee of 4 to 5 people coordinates the purchase, sale and distribution of school uniforms (other than those provided Mills Uniforms). The Committee works with the school administration to recommend changes to the school uniform and to solve any problems concerning uniforms/uniform companies. 

  
  

• Lunch on the Lawn

  This appointed Committee of 4 people plans and organizes four school-wide “Lunch on the Lawn” days, held throughout the year, where parents can participate in serving a “themed” meal to the children on the upper lawn.  

  
  

• Service Learning

  The appointed Service Learning Committee of 4 to 5 people works with the faculty and administration to provide a comprehensive community service program. They coordinate school-wide events and drives to give back to the community, including partnering with City Year to paint a school, collecting costumes to benefit local charities, and running a program to assist the children in taking action to give back on Giving Tuesday, a global day of giving.  Students are encouraged to set a goal to participate in Giving Tuesday by donating their time, voice, or goods. Also, the Committee administers the “IT STARTS WITH YOU PROGRAM” by designing an age appropriate activity for each grade level. During the 2017-18 school year, the monthly student activity will benefit City Year and its AmeriCorp volunteers by providing much-needed supplies for a select school and creating tokens of support for the volunteers.  

• Special Event

  The Special Event is the annual adult only party held for our entire parent body, faculty and staff. It is also the main venue for our Auction, the largest fund-raiser of the year. With the help of an army of volunteers, this appointed committee of 4 to 5 people is responsible for the planning and execution of this fun filled evening. These individuals must be able to generate excitement and interest in the event. 

  
  

• Sport Coordinators

  The appointed Sports Coordinator (1 to 2 people) works closely with JTD’s PE teachers to ensure that grades 4-6 after-school sports program runs smoothly. For each team, the Coordinator selects a “team parent” who will advise parents of game schedules and snack responsibilities. The Coordinator must be a 4th, 5th or 6th grade parent.  

• Store

  Committee of two, sets up and manages the store. The Store sells, Logo Wear, event tickets, and event donations.

• Sunshine & Social

  This three person committee coordinates the community out reach program.

• Used Uniforms, Lost & Found

  This appointed Committee of 4 to 5 people coordinates the used uniforms and lost and found. Depending on the needs each year, they may administer a, help provide used uniforms to other LA schools.